Gone are the days when the signature at the end of the letters gave away mood of the person who wrote the letter, or may be for the person with acute observation gave a lot of information regarding the human behavior. I say that those days are gone, mainly because, nobody seem to hand write letters any more. I do not blame people at all, with a faster cheaper alternative called email, who would really mail a snail mail letter.
Coming back to the topic of signature at the end of the letters, the concept is also extended to the email etiquette. On a normal day I get huge number of business emails, and each one of the people have a different way to sign off the email. I personally go with
Thanks & Regards
Its very rare that I do not sign off an email, only when I send out off the record official emails, that too some really close associates I send out on liners without a signature.
I have seen people attaching a quote of sorts to their official emails, even though I find it amusing to read the quotes, I sort of find it non – professional, may be that’s how the casual working style works, but then somehow I find it a little too casual.
The other common thing I have found people attaching to their signatures are their contacts, specially their phone/fax etc. I generally avoid doing this, mainly because within the organization the address book which comes when one clicks the email id has the information, and for people outside our organization I hardly send emails, and when I do I would like to shield my contact information until it is absolutely necessary to give out.
One thing which I absolutely detest in the official mail signatures are use of any references to the religion one belongs, or probably use of nick name for the self. I think its again way too casual.
Lets keep aside the official emails, lets talk about personal emails. Yes I do write personal emails, one perk you get because of your close friends staying away in a different place. So when you send out an email to a close friend, I generally tend to use the language we use when we speak face to face, throwing in words of kannada in between, a few slang, a couple of curse words [I am sure they would disagree with this ;)] . When it comes to signing off, I have a dilemma.
With love – sounds cheesy isn’ it?
Cheers- Well it sounds so much unlike me, as I never use that word
Regards – sounds so formal.
Yours lovingly – sounds straight out of a chic movie
I guess I am running out of signatures, not sure what else can one use.